Why Should Small Businesses Store Their Accounting and Records Offsite in Self Storage?

As a small business owner, you’re likely familiar with the growing piles of paperwork and records that seem to take over every available space. From invoices and receipts to tax returns and contracts, maintaining organised records is not just good practice—it’s a legal necessity. But is your current system working for you, or is it hindering your efficiency?
Using document storage in a self storage facility can be a game-changer for your business, offering a secure, organised, and cost-effective solution. Let’s explore why storing your accounting and records offsite might be the smartest decision you make this year, and how Here Self Storage can help you elevate your business.
Create More Space for Growth
Running a small business often means making the most of limited office space. Storing boxes of documents onsite can quickly eat into your workspace, leaving you cramped and cluttered.
By relocating your files to a self storage unit, you free up valuable office space that could be used for:
- Adding more desks for employees.
- Setting up a creative brainstorming area.
- Expanding your stockroom or display area.
At Here Self Storage, we provide clean, secure storage units with 24/7 access options, perfect for housing your important records while keeping your office space productive and professional.
Stay Organised and Efficient
Efficient document storage is about more than just creating space—it’s about ensuring your records are easy to access when needed. A well-organised self storage unit can help you categorise files by year, department, or project, making retrieval a breeze during audits, tax season, or client reviews.
Our storage facilities are accessible 24/7, meaning you can access your documents whenever your business demands, without compromising security or convenience.
Meet Legal Requirements
In the UK, HMRC requires businesses to keep accounting records for at least six years. This can create significant storage challenges for small businesses, especially those operating in industries with additional compliance regulations, such as healthcare or legal services.
Using offsite document storage ensures you meet these obligations without cluttering your office or risking the loss of critical files. Here Self Storage offers tailored solutions to keep your records safe and compliant, giving you peace of mind.
Prioritise Security
Your business records contain sensitive information—client details, financial statements, and proprietary data. Keeping them safe is crucial. Self storage facilities like ours are equipped with robust security measures, including:
- 24-hour CCTV monitoring.
- Individually alarmed units.
- Secure access systems.
- Goods Protection Cover
With these features, you can rest assured that your documents are well-protected against theft, fire, or water damage.
Save Money on Office Costs
Renting additional office space or expanding your existing space to store records can be a costly endeavour. By contrast, self storage is an affordable option that allows you to pay only for the space you need. At Here Self Storage, we offer flexible plans to suit your business size and document storage needs, helping you manage your budget more effectively.
Scale with Your Business
As your business grows, so does your paperwork. A self storage unit provides the flexibility to scale up or down as your document storage needs change. Whether you’re a start-up or an established enterprise, our facilities are designed to grow with you.
How Here Self Storage Can Help Your Business Thrive
At Here Self Storage, we understand that every small business has unique needs. That’s why we offer tailored storage solutions that help you stay organised, compliant, and focused on what matters most—growing your business.
Our Loughborough facility provides a convenient location, competitive pricing, and premium amenities to ensure your documents are stored securely and accessibly. Whether you need space for a few boxes or an entire archive, we’ve got you covered.
Take Control of Your Document Storage Today
Ready to declutter your office and streamline your operations? Discover the benefits of storing your accounting and records offsite with Here Self Storage. Visit us today or get in touch to learn more about how we can support your business.